Whether you’re notarizing a will, power of attorney, or jurat, one of the simplest ways to avoid delays or rescheduling is to make sure your notary has all the necessary information ahead of time. Notarization may seem straightforward, but there are important details your notary needs to prepare properly, especially if you’re opting for a remote appointment.
Here’s what your notary needs to know before your scheduled time, so your session runs smoothly and efficiently.
📄 1. Type of Document Being Notarized
Your notary won’t need to read the full document, but they do need to know what kind of document it is — for example:
- Power of Attorney (POA)
- Will or Trust
- Affidavit or Declaration
- Real Estate Deed
- School or Travel Consent Form
Certain documents require the notary to prepare the correct notarial certificate (like a jurat or acknowledgment) and ensure they follow any document-specific legal requirements.
🧍♂️ 2. Number of Signers Involved
Will there be one signer or multiple? Are any witnesses required?
Knowing this helps the notary:
- Allocate enough time
- Verify if additional ID checks are needed
- Prepare for multi-party remote signings, if applicable
- Properly quote the price for services
If you’re using remote notarization, each signer needs their own device and will go through an individual ID verification process.
🪪 3. Valid Identification
Let your notary know what type of ID you plan to use, and make sure it’s current and government-issued.
Acceptable forms of ID typically include:
- Driver’s license
- Passport
- State-issued ID card
Some states have specific ID rules — your notary can advise you if they know what you’re bringing ahead of time.
🗓️ 4. Date and Signing Requirements
If your document must be signed in front of the notary (like with a jurat), make sure it’s not pre-signed. Let your notary know:
- Has the document already been signed?
- Does it need to be witnessed?
- Is there a specific date it must be completed by?
The notary will guide you on what’s allowed and ensure the document meets legal standards.
🌐 5. Your Preference: Remote or In-Person
Are you planning to meet online or in person? If remote, your notary needs to prepare a secure video session and electronic notarization tools.
Let them know:
- Your location (remote notarization laws are state-specific)
- Your device (phone, tablet, or computer)
- Any tech concerns you may have (camera access, mic issues, etc.)
🔁 Bonus Tip: Communicate in Advance
Before your appointment, send your notary:
- A brief description or copy of the document
- The number of signers
- Your ID type
- Your preference for remote or in-person
This gives them time to prepare, avoid legal hiccups, and ensure your appointment goes off without a hitch.
Schedule an appointment to speak with a Notary today! Visit us at www.abbysnotary.com